outlook shortcuts

Shortcut	Command	How useful(?)
ALT+1	Go to previous folder; use within the File Open or Insert File dialog boxes.		+       –
ALT+2	Open the folder one level up from the open folder (Up One Level button); use within the File Open and Insert File dialog boxes.		+       –
ALT+3	Close the open dialog box and opens your World Wide Web search page (Search the Web button); use when working in the File Open or Insert File dialog boxes.		+       –
ALT+4	Delete the selected folder or file; use within the File Open or Insert File dialog boxes.		+       –
ALT+5	Create a new subfolder in the open folder; use within the File Open or Insert File dialog boxes.		+       –
ALT+6	Switch between List, Details, Properties, and Preview views (click the arrow next to Views); use within the File Open or Insert File dialog boxes.		+       –
ALT+7	Display the Tools menu; use within the File Open or Insert File dialog boxes.		+       –
CTRL+SHFT+S	Post an selected item into a specified folder.		+       –
CTRL+SHFT+G	Flag an item for needing a follow up.		+       –
CTRL+SHFT+H	Create new Office document when working in Outlook.		+       –
CTRL+SHFT+L	Create a Distribution list item or folder when working in Outlook.		+       –
CTRL+SHFT+O	Convert an HTML or RTF message to plain text when working in Outlook.		+       –
F11	Enter a name in the Quick Find box.		+       –
CTRL+, (comma)	Go to previous item (with item open) when working within Outlook.		+       –
CTRL+. (period)	Go to next item (with item open) when working within Outlook.	+       –
CTRL+B	Open Background Synchronization when working with Menu commands.		+       –
ALT	Close the visible menu and submenu at the same time; works with menu commands.		+       –
ALT+0 (ZERO)	View 10 days; works when using general keys for moving around in the day/week/month/view.		+       –
ALT+1	View 1 day; works when using general keys for moving around in the day/week/month/view.	+       –
CTRL+SHFT+Q	Keys to create a new meeting request or open an existing meeting request.		+       –
CTRL+SHFT+R	Reply All to an E-Mail.		+       –
CTRL+SHFT+RIGHT ARROW	Select or unselect one word to the right of the cursor.		+       –
CTRL+SHFT+T	Reduce the size of a hanging indent formatted on onto a selected block of text.		+       –
CTRL+SHFT+TAB	Go to the previous tab when working in a tabbed dialog box.		+       –
CTRL+SHFT+TAB or CTRL+PAGE UP	Go to the previous tab when working in a tabbed dialog box.		+       –
CTRL+SHFT+U	Create a new Task request or open an existing Task report in Outlook.		+       –
CTRL+SHFT+UP ARROW	Extend the selection to the previous card, regardless of the starting point.		+       –
CTRL+SHFT+V	Paste an item from one place to another.		+       –
ALT+C	Close Print Preview; use within menu commands.		+       –
ALT+D	Decline when responding to an E-Mail schedule request; use within menu commands.		+       –
ALT+DOWN ARROW	Go to the same day in the next week; works with general keys for moving around in day/week/month view.		+       –
ALT+DOWN ARROW	Move selected item to the same day in the next week; works with general keys for moving around in day/week/month view.		+       –
ALT+DOWN ARROW	Display more Help topics; works when using Office Assistant.		+       –
ALT+DOWN ARROW	Go to the same day in the next week; works with general keys for moving around in day/week/month view.		+       –
ALT+DOWN ARROW	Open a selected drop-down menu; works within a dialog box.		+       –
ALT+END	Go to the last day of the current week; use within the Date Navigator.		+       –
ALT+EQUAL SIGN	Switch to month view when using general keys for moving around in day/week/month view.		+       –
ALT+F4	Close a selected window while working in Outlook; if you have only one open window, close Outlook.		+       –
ALT+F6; repeat until the balloon is active	Activate Office Assistant while working in a document.		+       –
ALT+HOME	Go to the first day of the current week when using general keys for moving around in day/week/month view.		+       –
ALT+HYPHEN SIGN	Switch to week view when using general keys for moving around in day/week/month view.		+       –
ALT+I to select the Folder List; arrow keys to select a folder	Select the folder list in Save As dialog box (in the File menu); use arrow keys to select a folder.		+       –
ALT+K	Display the Task menu while working in Outlook.		+       –
ALT+key for number of days	View anywhere from 2 through 9 days at a time; works when using general keys for moving around in day/week/month view.		+       –
ALT+LEFT ARROW	Move a selected item to the previous day when multiple days appear; use when working with general keys for moving around in day/week/month view.		+       –
ALT+letter key, where the key is the underlined letter in a menu cmnd	Select a menu, or select or clear the check box by the letter underlined in the menu name in a dialog box.		+       –
ALT+number (where hitting key for 1 selects the leftmost optn, 2 the next, and so on)	Select a Help topic while using Office Assistant.		+       –
ALT+number (where hitting key for 1 selects the leftmost optn, 2 the next, and so on)	Select an option in the Save As dialog box (in the File menu).		+       –
ALT+O	Display the Format menu.		+       –
ALT+P	Print from Print Preview window.		+       –
ALT+PAGE DOWN	Go to the last day of the month when using general keys for moving around in day/week/month view.		+       –
ALT+PAGE UP	Go to the first day of the month when using general keys to move around in day/week/month view.		+       –
ALT+PRTSCR	Copy the active window to the Windows Clipboard.		+       –
ALT+RIGHT ARROW	Move a selected item from one to the next day when multiple days appear; use when working with general keys for moving around in day/week/month view.		+       –
ALT+S	Save, close and Send when working with E-Mail.	+       –
ALT+S, ALT+U	Print Preview current page.		+       –
ALT+SHFT+TAB	Move from active application window to previously active application window.		+       –
ALT+SPACE	Display the active window's title bar menu.		+       –
ALT+SPACEBAR	Open the menu of the leftmost icon on the main toolbar bar of the active window; this menu typically contains the following commands: Restore, Move, Size, Minimize, Maximize and Close.		+       –
ALT+TAB	Move from active application window to the previously used application window; to select an application from a list of the open applications, hold ALT down and press TAB more than once to move through the list.		+       –
ALT+letter key, where the key is the underlined letter in a menu cmnd	Select a menu, or select or clear the check box by the letter underlined in the menu name.		+       –
ALT+UP ARROW	Go to the same day in the previous week when using general keys for moving around in day/week/month view.		+       –
ALT+UP ARROW	Move selected item to the same day in the previous week when using general keys for moving around in day/week/month view.		+       –
ALT+UP ARROW	Display previously viewed Help topics while using Office Assistant.		+       –
ALT+UP ARROW	Go to the same day in the previous week when using general keys for moving around in day/week/month view.		+       –
ALT+UP ARROW or ESC (when a drop-down list box is selected)	Close a drop-down list box while working in a dialog box.		+       –
ALT+UP, DOWN, LEFT, or RIGHT ARROW	Move a selected appointment up, down, left, or right when using general keys for moving around in day/week/month view.		+       –
ALT+Z	Zoom in on an area of detail while working in Print Preview.		+       –
ARROW KEY	Move between options in a selected drop-down menu or dialog box or between some options in a group of options.		+       –
ARROW KEY	Move between options in a selected drop-down menu or dialog box or between some options in a group of options; add ENTER to select an option.		+       –
CRTL+U	Underline the following text or to underline a selected section of text.		+       –
CTRL+ SHFT+S	Post selected item to a designated folder.		+       –
CTRL+[	Decrease the font size of selected text by 1 point.		+       –
CTRL+]	Increase the font size of selected text by 1 point when working within a document.		+       –
CTRL+A	Select all items in an active folder when working in Windows Explorer-Tree View.		+       –
CTRL+A	Select All in a designated area or document.		+       –
CTRL+ALT+DELETE	Display the Close Program dialog box in order to close active programs, or to shut down the entire computer system.		+       –
CTRL+B	Apply or remove Bold formatting to selected text or document.	+       –
CTRL+C or CTRL+INSERT	Copy selected text or items to Windows Clipboard.		+       –
CTRL+D	Delete the current selection or item in Outlook.		+       –
CTRL+DOWN ARROW	Move to the next card while working in Outlook.		+       –
CTRL+DOWN or END	Move to the end of an item while in Print Preview.		+       –
CTRL+E	Center the paragraph in which the cursor is positioned within an Outlook document.		+       –
CTRL+END	Move to the last card in the list while working in Outlook.	+       –
CTRL+END	Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in a group while working in Outlook.		+       –
CTRL+ENTER (except WordMail)	Send/post/invite all when working in Outlook.		+       –
CTRL+ESC	Display Windows Start menu.		+       –
CTRL+F	Forward a selected E-Mail itemwhile working in Outlook.		+       –
CTRL+F2	Display the Print Preview dialog box while working in Outlook.		+       –
CTRL+HOME	Go to the first card in a list when working in Outlook.	+       –
CTRL+HOME	Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group when working in Timeline mode of Outlook.	+       –
CTRL+HOME or CTRL+END	Move every item in a selection to the top or bottom of a specified list.	+       –
CTRL+I	Apply or remove italic formatting to selected characters.	+       –
CTRL+K (except in WordMail); ALT+K (WordMail only)	Check names.	+       –
CTRL+K (WordMail only)	Insert a hyperlink from a document to a specified Web page address.	+       –
CTRL+L	Align selected text to the left.	+       –
CTRL+LEFT ARROW	Go to the closest card in the previous column while working in Outlook.	+       –
CTRL+LEFT ARROW or CTRL+RIGHT ARROW	Move cursor's position one word to the left or right.	+       –
CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR	Select several nonadjacent items when navigating in Outlook Timeline.	+       –
CTRL+left mouse button	Edit the address of web page (URL) in a body of text.	+       –
CTRL+M, F5	Check for new E-Mail messages.	+       –
CTRL+N	Open a New Message dialog box in order to compose and send an E-Mail.	+       –
CTRL+P	Display the Print dialog box in order to print the active selection.	+       –
CTRL+PAGE DOWN	Move cursor's position to the first card on the next page when working in Outlook.	+       –
CTRL+PAGE UP	Go to the first card on the previous page.	+       –
CTRL+Q	Mark a selected item as read in Outlook.	+       –
CTRL+R	Reply to the active E-Mail.	+       –
CTRL+RIGHT ARROW	Go to the closest card in the next column in Outlook.	+       –
CTRL+S or SHFT+F12	Save active element in Outlook.	+       –
CTRL+SHFT+A	Create a new Appointment or to open a selected Appointment.	+       –
CTRL+SHFT+B	Open the Address Book when sending an E-Mail.	+       –
CTRL+SHFT+C	Create a new contact or open a selected contact.	+       –
CTRL+SHFT+D	Dial.	+       –
CTRL+SHFT+DOWN ARROW	Extend a selection of one card to the next card, regardless of the starting point.	+       –
CTRL+SHFT+E	Create a new folder or open a selected folder.	+       –
CTRL+SHFT+F	Display the Find dialog box when working in Outlook.	+       –
CTRL+SHFT+I	Go to Inbox.	+       –
CTRL+SHFT+J	Create a new journal entry or open an existing one.	+       –
CTRL+SHFT+K	Create a new Task or open an existing one when working in Outlook.	+       –
CTRL+SHFT+L	Add bullets to a selection when working in Outlook.	+       –
CTRL+SHFT+LEFT ARROW	Select or unselect one word to the left of the cursor.	+       –
CTRL+SHFT+M	Create a new Message or open an existing one when working in Outlook.	+       –
CTRL+SHFT+N	Keys to create a new Note or open and existing Note when working in Outlook.	+       –
CTRL+SHFT+O	Go to Outbox.	+       –
CTRL+SHFT+Y	Copy an item.	+       –
CTRL+SHFT+Z or CTRL+SPACEBAR	Clear formatting ona selected area.	+       –
CTRL+SPACEBAR	Select or unselect the active card.	+       –
CTRL+SPACEBAR	Select or unselect the active item.	+       –
CTRL+T	Increase indent on a selected block of text.	+       –
CTRL+TAB	Move to the next tab on a tabbed dialog box.	+       –
CTRL+TAB or CTRL+PAGE DOWN	Move to the next tab on a tabbed dialog box.	+       –
CTRL+TAB or CTRL+SHFT+TAB.	Select the next or previous toolbar.	+       –
CTRL+TAB or F6	Move between Calendar, TaskPad, and the Folder List when moving around in day/week/month view.	+       –
CTRL+UP ARROW	Move the insertion point to the previous card.	+       –
CTRL+UP ARROW or CTRL+DOWN ARROW	Go to the next or previous item without extending the selection.	+       –
CTRL+UP or HOME	Move to the beginning of a selected item when working in Print Preview.	+       –
CTRL+V or SHFT+INSERT	Paste a copied item(s) from the Clipboard into a selected location (You also can choose Paste from the Edit menu.).	+       –
CTRL+X or SHFT+DELETE	Copy and remove the selected item(s) from their original location to the Clipboard. (You also can choose the Cut command from the Edit menu.).	+       –
CTRL+Y	Display Go to Folder dialog box in order to find and open a specific folder.	+       –
CTRL+Z or ALT+BACKSPACE	Undo the last action; note: some actions, like Shutdown, cannot be undone (You also can choose Undo from the Edit menu.).	+       –
DOWN ARROW	Select the next card.	+       –
DOWN ARROW	Go to the next line in a multiline field in Outlook.	+       –
DOWN ARROW	Go to the item below when working in a Table.	+       –
DOWN ARROW	Select the next group when a group in a Table is selected.	+       –
DOWN ARROW	Select the next group in a Timeline.	+       –
DOWN ARROW	Select the next block of time when working in day/week/month view.	+       –
DOWN ARROW or UP ARROW (with the menu or submenu visible)	Select the next or previous command on the menu or submenu.	+       –
END	Go to the end of the entry when working in a text box.	+       –
END	Select the last card in a list.	+       –
END	Go to the end of a line.	+       –
END	Select the time that ends your work day when working in day/week/month view.	+       –
END	Go to the last day of the week when working in day/week/month view.	+       –
END	Go to the last item in a Table.	+       –
END	Select the last group in a Table is selected.	+       –
END	Select the last item on the timeline (if items are not grouped) or the last item in the group when working in timeline.	+       –
END	Select the last group on the timeline when a group on the timeline is selected.	+       –
ENTER	Select an item.	+       –
ENTER	Perform the action assigned to a selected button in a dialog box.	+       –
ENTER	Move to the next field, or to add a line to a multiline field.	+       –
ENTER	Open a selected item in a table.	+       –
ENTER	Open selected items in a timeline.	+       –
ENTER	Perform the action assigned to a selected button on a toolbar.	+       –
ENTER	Open a selected menu on a toolbar.	+       –
ENTER	Enter text in a selected text box.	+       –
ENTER or LEFT ARROW	Collapse a selected group in a table.	+       –
ENTER or LEFT ARROW	Collapse a selected group in a timeline.	+       –
ENTER or RIGHT ARROW	Expand a selected group in a table.	+       –
ENTER or RIGHT ARROW	Expand a selected group in a timeline.	+       –
ESC	Cancel the current operation.	+       –
ESC	Close the visible menu; or, with a submenu visible, close the submenu only.	+       –
ESC	Cancel a command and close the dialog box.	+       –
ESC	Close an Office Assistant message or tip.	+       –
F1	Display Help or the Office Assistant.	+       –
F10	Activate, or select, the main toolbar beginning with the first toolbar option on the left, usually File; after the first option is activated you can navigate through toolbar and menu options using the appropriate ARROW keys; press F10 or ALT again	+       –
F10.	Activate, or select, the main toolbar beginning with the first toolbar option on the left, usually File; after the first option is activated you can navigate through toolbar and menu options using the appropriate ARROW keys; press F10 or ALT again	+       –
F12	Display Save As dialog box (file menu).	+       –
F2	Activate editing in a field (except icon view field).	+       –
F2	Move to a field in the active card.	+       –
F2 or click the field	Display the insertion point in the active field in order to edit text.	+       –
F3, CTRL+SHFT+F	Open the Find dialog box.	+       –
F4	Open the Find dialog box in Outlook.	+       –
F5	Refresh the current window (You also can choose Refresh from the View menu.).	+       –
F5	Update the files visible in the Open or Save As dialog box (File menu).	+       –
F6	Cycle through all the panes in the active window.	+       –
F6 or CTRL+SHFT+TAB	Move between the Folder List and the information viewer to the right.	+       –
F6/SHFT+F6	Move to the next or previous window.	+       –
F7	Display Spelling and Grammar dialog box (Tools Menu).	+       –
HOME	Move to the beginning of the current entry.	+       –
HOME	Select the first card in the list.	+       –
HOME	Move to the beginning of the current line.	+       –
HOME	In day/week/month view, select the time that begins your work day.	+       –
HOME	In day/week/month view, go to the first day of the week.	+       –
HOME	Go to the first item.	+       –
HOME	Select the first group on a timeline with grouped items.	+       –
HOME	Select the first item on the timeline (if items are not grouped) or the first item in the group.	+       –
HOME or END	Select the first or last command on the menu or submenu.	+       –
LEFT ARROW	Select the closest card in the previous column.	+       –
LEFT ARROW	Move to the previous character in a field.	+       –
LEFT ARROW	Go to the previous day, when working in day/week/month/view.	+       –
LEFT ARROW	Select the previous item on the timeline.	+       –
LEFT ARROW	Move back in increments of time that are the same as those shown on the time scale, when a unit of time is selected on the time scale.	+       –
LEFT ARROW or RIGHT ARROW	With a menu open, select the menu to the left or right of the original, or, with a submenu visible, switch between the main menu and the submenu.	+       –
LEFT ARROW or RIGHT ARROW	Move one character to the left or right in a text box.	+       –
Letter key, where the letter is the same as the first letter in optn you want on a selected menu	Choose a selected menu, drop-down list, or dialog box option by typing the first letter in the option name.	+       –
PAGE DOWN	Select the first card on the next page.	+       –
PAGE DOWN	Move to the end of a multiline field.	+       –
PAGE DOWN	Select the block of time at the bottom of the screen when working in day/week/month view.	+       –
PAGE DOWN	Go to the item at the bottom of the screen, and then display another page of items when working in a Table.	+       –
PAGE DOWN	in a Timeline, display the items one screen below the items on the current screen.	+       –
PAGE DOWN or DOWN ARROW	In day/week/month view, go to the same day of the week in the next week (or 5 weeks ahead if viewing by month).	+       –
PAGE UP	Select the first card on the current page.	+       –
PAGE UP	Move to the beginning of a multiline field.	+       –
PAGE UP	In day/week/month view, select the block of time at the top of the screen.	+       –
PAGE UP	In a Table, go to the item at the top of the screen.	+       –
PAGE UP	In a Timeline, display the items one screen above the items on current screen.	+       –
PAGE UP or UP ARROW	In day/week/month view, go to the same day of the week in the previous week (or 5 weeks previous if viewing by month).	+       –
PLUS or MINUS SIGN on the numeric keypad	Xxpand/collapse a group (with a group selected).	+       –
PRTSCR	Copy an image of the screen to the Windows Clipboard.	+       –
RIGHT ARROW	Move to the next character in a field.	+       –
RIGHT ARROW	In day/week/month view, go to the next day.	+       –
RIGHT ARROW	When a group in a table is selected, select the first item on screen in an expanded group or the first item off screen to the right.	+       –
RIGHT ARROW	in a Timeline, select the next item.	+       –
RIGHT ARROW	When a unit of time on the time scale for days is selected, move forward in increments of time that are the same as those shown on the time scale.	+       –
RIGHT ARROW	Select the closest card in the next column.	+       –
SHFT+ALT+ESC	Move to the next open window.	+       –
SHFT+CTRL+F6	Move to the next/previous Outlook window.	+       –
SHFT+CTRL+TAB	Move between toolbars.	+       –
SHFT+DOWN ARROW	Extend the selection to the next card or to unselect cards before the starting point.	+       –
SHFT+END	Select from the insertion point to the end of the text box entry.	+       –
SHFT+END	Extend the selection to the last card in the list.	+       –
SHFT+ENTER	Move to the previous field without leaving the active card.	+       –
SHFT+F1	Display ScreenTip for the active item.	+       –
SHFT+F10	Display a shortcut menu that shows a list of commands relevant to the selected object.	+       –
SHFT+F3	Change the case of selected letters.	+       –
SHFT+F4	Find the previous occurrence of the text specified in the Find or Replace dialog box when the dialog box is closed.	+       –
SHFT+HOME	Select from the insertion point in the text box to the beginning of the text box entry.	+       –
SHFT+HOME	Extend the selection to the first card in a list.	+       –
SHFT+LEFT ARROW	Select or unselect one character to the left of the cursor's position.	+       –
SHFT+LEFT ARROW or SHFT+RIGHT ARROW	Select several adjacent items on a timeline.	+       –
SHFT+left mouse button	Specify a Web browser.	+       –
SHFT+LEFT, RIGHT, UP, or DOWN ARROW; or SHFT+HOME or END	Change the duration of the selected block of time when working in day/week/month view.	+       –
SHFT+PAGE DOWN	Extend the selection to the last card on the last page.	+       –
SHFT+PAGE UP	Extend the selection to the first card on the previous page.	+       –
SHFT+RIGHT ARROW	Select or unselect by one character to the right of the cursor's current position.	+       –
SHFT+TAB	Move to the previous option or option group in a dialog box.	+       –
SHFT+TAB	Move to the previous field and, from the first field of a card, move to the last field in the previous card.	+       –
SHFT+TAB	Select the previous appointment when working in the day/week/month view.	+       –
SHFT+TAB	When a unit of time on the time scale for days is selected, select the upper time scale (when the lower time scale is selected).	+       –
SHFT+UP ARROW	Extend the selection to the previous card and unselect cards after the starting point.	+       –
SHFT+UP ARROW or DOWN ARROW	Extend or reduce the selected time when working in the day/week/month view.	+       –
SHFT+UP ARROW or SHFT+DOWN ARROW	Extend or reduce the selected items by one item when working in a table.	+       –
SPACEBAR	Perform the action assigned to the active button, or select or clear the active check box in the dialog box.	+       –
SPACEBAR (when the menu bar is active)	when the menu bar is active, display the program Control menu.	+       –
TAB	Move to the next option or option group.	+       –
TAB	Select a field when moving between fields on a card.	+       –
TAB	Move to the next field and, from the last field of a card, move to the first field in the next card.	+       –
TAB	Select the next appointment when working in day/week/month view.	+       –
TAB	Move from item to item when working in day/week/month view.	+       –
TAB	Select the lower time scale (when the upper time scale is selected) and a unit of time on the time scale for days in selected.	+       –
TAB	Select the first item on screen or the first group on screen if items are grouped (when the lower time scale is selected) and a unit of time on the time scale for days in selected.	+       –
TAB or SHFT+TAB (when a toolbar is active).	When a toolbar is active, select the next or previous button or menu on the toolbar.	+       –
LETTER KEY, where you type one or more letters of the name a card is filed under or the field you ar	Select a specific card in the list.	+       –
UP ARROW	Select the previous card.	+       –
UP ARROW	Move to the previous line in a multiline field.	+       –
UP ARROW	Go to the item above current position when working in a table.	+       –
UP ARROW	When a group in a table is selected, select the previous group.	+       –
UP ARROW	When a group in a timeline is selected, select the previous group.	+       –
UP ARROW	Select the previous block of time when working in day/week/month view.	+       –
UP ARROW, DOWN ARROW, PAGE UP, or PAGE DOWN	Scroll through pages when working in Print Preview.	+       –
UP, DOWN, LEFT, OR RIGHT ARROW	Move from item to item when working in day/week/month view.	+       –
ALT+SHFT+UP ARROW or DOWN ARROW, with the cursor in a selected appointment	Change an appointment start or end time when working in day/week/month view.	+       –